medical records

Medical records are the files and documentation that are kept by medical organizations on their patients. Medical records are an essential piece of documentation that follows us throughout our lives. This can include everything from a patient’s medical history and treatment plan to test results and billing information. In the United States, there are laws in place that protect a person’s right to privacy when it comes to their medical records. Patients or their representatives with legal medical power of attorney can authorize the release of confidential patient information.

Organizations that must follow these laws include hospitals, clinics, doctor’s offices, pharmacies, laboratories, and insurance companies. The laws state that only people who have a legitimate need for the information contained in a person’s medical records can access them. For example, a doctor treating a patient will have access to that patient’s records, but someone who is not part of the patient’s care team will not.

There are some exceptions to the rule that only those with a legitimate need can access medical records. For instance, if a person is being treated for a communicable disease, their records may be shared with public health officials so that they can track the spread of the disease and take steps to prevent it from spreading further. In cases where a person’s life may be in danger, such as when they are being treated for a drug overdose, their medical records may be shared with law enforcement so that they can investigate the incident.

By law, patients and their representatives have access to medical records including billing information, medical test results, doctor’s notes, lab reports, and more. Overall, medical records are considered to be private information in the United States. This means that people who have access to them must take measures to protect them from being seen or used by anyone who does not have a legitimate need for them.

Accessing Medical Records

If you’re a patient in the United States, you have a legal right to access your medical records. A federal law called the Health Insurance Portability and Accountability Act (HIPAA) gives you the right to see and get a copy of your health record. In most cases, you can request copies of your records from your doctor or another healthcare provider.

There are a few exceptions to this general rule. For example, if your doctor believes that releasing your records could harm you or another person, he or she may refuse to release them. In some cases, courts have also ruled that patients do not have a right to see certain types of records, such as mental health records.

To request copies of your medical records, start by contacting your doctor’s office or other healthcare provider and asking for their procedure for requesting records. You may be able to make your request in person, by phone, or in writing.

Be prepared to pay a reasonable fee for copying and mailing your records. In most cases, healthcare providers are allowed to charge a small fee to cover the cost of copying and mailing your records.

If your request is denied, you may be able to submit an appeal. For more information on appeals, contact your state’s medical board or the Office for Civil Rights of the U.S. Department of Health and Human Services.

Who Can Request Medical Records?

Generally, anyone can request medical records in the USA. This includes patients, family members, guardians, attorneys, and other authorized representatives. In some cases, a patient may need to provide written consent before their medical records can be released.

There are a few exceptions to this rule. For example, if a patient is being treated for a mental health condition, their medical records may be subject to additional privacy protections. In these cases, only authorized individuals may have access to the records.

Overall, it is generally easy to obtain medical records in the USA. Patients and their representatives simply need to submit a request to the appropriate hospital or doctor’s office. The specific process may vary depending on the institution, but generally, all that is required is a signed release form. Yet it can be a real challenge to get your health record if you’ve seen providers in different places. Each one may require you to follow a different process when asking for your health record.

However, there are some cases where medical records may be difficult to obtain. For example, if a patient has passed away, their family members may have to go through additional steps to gain access to the records. In these cases, it is best to consult with an attorney or the hospital for guidance on how to proceed.


Most hospitals and providers in each state have a similar process for requesting records. It typically begins with a written or in-person request. This article provides general information about accessing medical records in the United States. For specific legal advice, please consult an attorney.